LET’S WORK

TOGETHER

LET’S WORK

TOGETHER

Choosing your agency/vendor is the most important step in executing a successful event.

Even if you have one agency in mind, interview at least a few others as a sort of due diligence. You’ll probably find that each interview helps you focus even further on the goals and details of the event you are looking to produce. Here are the 10 best questions to ask when trying to decide. We hope you can use this as a resource for your next event.

How long has Now & Zen been in business?

Now & Zen has been in business for over 20 years and has become expert at managing and producing small to large scale corporate events. We’ve had the opportunity to work with our clients on a variety of projects from internal sales meetings and leadership summits to media and consumer-facing events like product launches and brand activations. For our clients, our experience translates to peace of mind for them knowing they’re working with a team of professionals who have a proven track record of consistently delivering high-quality results.

Now and Zen Productions is a full-service production boutique in corporate communications for some of the world’s most successful companies.

What type of events do you do the most?

Make sure the event production company has done a variety of corporate events

(size, location, type, etc.)

At Now & Zen, we specialize in corporate events of all sizes, budgets, and types. This includes sales meetings, product launches, media and consumer events, investor meetings, brand activations, leadership summits, and more. We travel worldwide to work with our clients and our proud of the diverse portfolio of projects we’ve produced for our clients.

An exclusive product launch for 50 is just as exciting to us as a company-wide sales meeting for 5,000+. It’s this variety that drives our passion for what we do.

What is your cost structure?

What services are included in your fee? Are there any additional costs I should expect?

What is your cost structure?

What services are included in your fee? Are there any additional costs I should expect?

An exclusive product launch for 50 is just as exciting to us as a company-wide sales meeting for 5,000+. It’s this variety that drives our passion for what we do.

Every event is unique, and deserves a team built specifically for its size, budget, location, audience, goals, etc.

What is the most important aspect of this relationship?

Ask what the production company believes to be the top factors that make the client-agency relationship successful.

An exclusive product launch for 50 is just as exciting to us as a company-wide sales meeting for 5,000+. It’s this variety that drives our passion for what we do.

As a vendor, building a strong relationship with the client is one of the most important factors in executing a successful production. That relationship takes time, consistent communication, and a complete understanding of the client’s needs. At Now and Zen, you will have the same point of contact to handle every part of the process meticulously from pre-production through event execution and beyond.

We work as an extension of your internal team in order to make it as easy as possible for our clients to communicate with us, and eliminate any need to have to re-explain expectations. We take care of disseminating all information to appropriate parties involved in the production, ensuring a smooth workflow and accurate transference of information.

Who will be my point of contact during pre-production and on-site?

Ask who will be the lead on my event, and get clear about who plays what role within the production team

Who will be my point of contact during pre-production and on-site?

Ask who will be the lead on my event, and get clear about who plays what role within the production team

What is your team structure for this project or who else will be involved?

Do you do all your production in-house or use external suppliers? (Do you use the same team for every event?)

There are two entities that make up Now and Zen—our core team and our extended team. Our core team is made up of a small group of experienced producers, who manage all personnel and aspects of a production from start to finish. Our extended team consists of an extensive network of long-term partners and vendors.

Every event is unique, and deserves a team built specifically for its size, budget, location, audience, goals, etc. Now and Zen is expert at building high-performing teams and selecting the right people for your project. We have access to some of the brightest minds in the industry, and use this network to easily customize our offerings, our team, and our tactics to serve you best. We believe it’s a progressive and wise approach in this creative industry, and have found that our structure allows us to be more agile and responsive than other companies who may use the same team for every production.

Yes, Now and Zen offers all of the above. Our team is experienced in managing speakers as well as creating and/or polishing content associated with a presentation. This includes scripts, Keynotes, videos, graphics, etc.

In addition to our production management services, we are proud to say that Now and Zen has offered speech coaching for most of the 20 years that we’ve been in business. We have experience coaching a wide variety of speakers, from first-time presenters, to professional athletes and top-level executives. We believe the proper coaching cannot only transform an individual’s presentation, but the event overall.

We also know that large-scale, public keynote presentations aren’t the only ones that matter. There are numerous opportunities to impact and influence others during internal meetings and presentations as well. For clients interested in developing and strengthening fundamental, long-lasting presentation skills outside of the events arena, Now and Zen offers a workshop designed to improve presentation abilities via a focus on honesty, vulnerability, and curiosity. Contact us for more information (hyperlink).

Do you offer content/speaker management services?

What about Speech Coaching?

Do you offer content/

speaker management services?

What about Speech Coaching?

Ask production company what a successful event looks like to them

Always make sure your goals are aligned.

Every event is unique, and deserves a team built specifically for its size, budget, location, audience, goals, etc.

Ask production company what their approach is to understanding your specific event and industry

Now and Zen’s philosophy is to listen carefully to our clients and understand their objectives and brand before we take the first step. We achieve this by asking pointed questions to understand the complete story as it relates to your event. It’s a deep dive into learning everything we can about your brand, your goals and objectives, the people we are trying to influence, and what motivates them on a human level.

After this exploratory phase, we get to dive in and work with you to develop a strategy that will effectively achieve your goals on time and on budget. We’re with you every step of the way, working as an extension of your internal team to handle it all: budget planning and timelines, concept and theme development, media production and content creation, project management and logistical support, talent acquisition and booking, stage management and execution, and anything else a client might need during the production process.

Although we have systems in place for how we approach and execute a project, the client is truly the driving force behind each step we take. This allows us to produce both large and small-scale events with the same fluid approach and attention to detail.

At Now and Zen, we are never rigid in our approach to executing successful and impactful events. We understand that each project is unique with a personality of its own. That’s what we love about this business. No two events are the same, and it’s that variety that excites us. Big, small, consumer-facing, or internal—we approach each event with the same excitement, focus and curiosity required to stay on strategy, on budget, and on message. We allow our system of execution to be tailored around your specific event—not the other way around—so that your way becomes our way.

Ask production company what their approach is to understanding your specific event and industry

What about Speech Coaching?

Now and Zen’s philosophy is to listen carefully to our clients and understand their objectives and brand before we take the first step. We achieve this by asking pointed questions so that we can understand the complete story as it relates to the proposed event. It’s a deep dive into learning everything we can about your brand, your goals and objectives, the people we are trying to influence, and what motivates them on a human level.

After this exploratory phase, we get to dive in and work with you to develop a strategy that will effectively achieve your goals on time and on budget. We’re with you every step of the way and work as an extension of your internal team to handle it all: budget planning and timelines, concept and theme development, media production and content creation, project management and logistical support, talent acquisition and booking, stage management and execution, and anything else a client might need during the production process.